Exhibition Objects module

The Exhibition Objects module is intended for Art based EMu clients. The module holds details about a particular object at a particular event, and includes:

Exhibition information, e.g. the location of the object within the exhibition.
Maintenance information, e.g. does the object need to be replaced or does it have any special requirements while the exhibition is underway.

The Exhibition Objects module sits between the Events and Catalogue modules and holds details about an object that is associated with an event.

When an object is attached to an Events record, an Exhibition Objects record is automatically created. Removing an object from an event deletes the associated Exhibition Objects record.

In the Events record, each object has a Status which indicates whether the object is Proposed, Selected or Discarded from the event. This value is mirrored in the Exhibition Objects record associated with the object.

Note: Institutions may set up their own Status values as required.

As well as from the Command Centre, the Exhibition Objects module can be accessed from:

The Events module

Objects

The Objects tab in the Events module lists all objects in an exhibition event. The list also includes objects which were considered for the exhibition but which were discarded.

The fields are:

Field	Description
Objects	The Catalogue object considered for display as part of the exhibition. Links to the object's record in the Catalogue module.
Exhibition Objects	Links to the Exhibition Objects record for this object and exhibition. Exhibition Objects records are created / updated / removed by EMu so the value cannot be modified.
Status	A copy of the Status field from the associated Exhibition Objects record. The Status may be modified here (in the Events module) or in the Exhibition Objects module and the change will be updated in both locations.

Catalogue module

Events

The Events tab in the Catalogue module lists all the events with which the object has been associated. The list also includes events for which the object was considered but discarded.

Clicking the View Attachments button will open the Events module.

The fields are:

Field	Description
Events / Exhibition Objects	The name of the event in which the object was displayed or for which it was considered.
Status	Whether the object was part of the exhibition or whether it was only considered.
Event Section	The section of the exhibition in which the object was located.
Event Catalogue Number	The number allocated to the object within the exhibition. The number generally appears in the exhibition hand book.

Exhibit Objects

The Exhibit Objects tab holds details of all the events with which the object has been associated. The list also includes events for which the object was considered but discarded.

Clicking the View Attachments button will open the Exhibition Objects module.

The fields are:

Field	Description
Events	The name of the event in which the object was displayed or for which it was considered.
Status	Whether the object was part of the exhibition or whether it was only considered.

Typical Exhibition Objects module tabs and their purpose

Tab Description

Status

An Exhibition Objects record holds details about an object (extracted from a Catalogue record) participating in or proposed for an event (extracted from an Events record). The Status tab holds key information extracted from these two modules.

The fields are:

Accession Number	The Accession Number of the object. The number is extracted from the object's Catalogue record and is read-only.
Event Catalogue Number	A number assigned to the object for the Event. The number generally appears in the event booklet and is used to track the object while part of the exhibition.
Status	Indicates the status of the object for use in the exhibition. Possible values are: `Proposed` - under consideration for inclusion in the exhibition. `Selected` - part of the exhibition. `Discarded` - no longer considered for the exhibition. Institutions are able to specify their own statuses as required.
Day One	Indicates whether the object is part of the exhibition from the first day. This field is used to assemble a packing list for all objects required when the exhibition commences.
Event: (Details)	The event (recorded in the Events module) for which the object is to be considered. This is a read-only field as the association between the object and the event is established and maintained in the Events record.
Object: (Details)	The object (recorded in the Catalogue module). This is a read-only field. Although selecting the View Attachments button will display the object's Catalogue record, the association between the object and event is established and maintained in the Events record (that is, an object record is attached to an Events record).
Current Location: (Details)	The current location of the object. This is a read-only field with the value extracted from the object's Catalogue record.
Credit Line: (Details)	The credit line to be used for the object throughout the exhibition. This is a read-only field with the value extracted from the object's Catalogue record.
Notes: (Details)	Any miscellaneous notes about the status of the object. The notes may include a credit line specific to the exhibition, or the reason why the object was discarded from the exhibition, etc.
Status History	A table containing an audit trail of changes made to the Status. The table is maintained automatically and cannot be modified.

Section

Holds information about where the object is to be located in the exhibition. An exhibition may consist of a number of sections (e.g. 1950s section, Interactive section, etc.). The fields are:

Section Title	The name of the section in the exhibition in which the object will be located (e.g. `1950s`).
Section Number	Many institutions allocate a section number to a section. The number generally refers to a location on the exhibition floor plan.
Case/Wall	The exhibition case or the wall where the object is to be located. If the object is free-standing, a value like `Free-standing` can be used.
Notes	Any notes about the location of the object within the exhibition. For free-standing objects this may contain a verbose description of its exact location.

Instructions

Holds information about the packing, handling and set-up of the object for the exhibition. The fields are:

Packing Requirements	Any special packing requirements for transporting the object to and from the exhibition.
Handling Instructions	Any instructions to be observed when handling the object. For example, the object may require chemical free gloves to be worn when lifted.
Installation Instructions	Instructions detailing how the object is to be installed in the exhibition. For example, the object may need to be mounted on a piece of felt.

Maintenance

Records any actions required while the object is part of the exhibition. Also used to indicate whether the object needs to be:

Removed from the exhibition before the exhibition is over (the Date Deinstalled will be prior to the end date of the exhibition and Changeover Required is set to No).
-OR-
Removed from the exhibition and replaced with another object (the Date Deinstalled will be prior to the end date of the exhibition and Changeover Required is set to Yes).

The fields are:

Date Installed: (Object Installation Details)	The date the object is installed in the exhibition (that is, the date it is added to the exhibition).
Date Deinstalled: (Object Installation Details)	The date the object is removed from the exhibition.
Changeover Required: (Object Installation Details)	A `Yes` value indicates that the object is to be removed from the exhibition before the exhibition concludes and replaced with another object.
Action Required: (Maintenance Schedule)	The maintenance activity required for the object (e.g. `Cleaning`).
Due Date: (Maintenance Schedule)	The date by which the maintenance activity should have taken place.
Date Completed: (Maintenance Schedule)	The actual date on which the maintenance activity was completed.
Completed By: (Maintenance Schedule)	The person who performed the maintenance activity.
Changeover Object: (Maintenance Schedule)	A link to the replacement object if the object is to be replaced before the exhibition concludes.
Maintenance Notes: (Maintenance Schedule)	Any notes specific to the maintenance of the object (e.g. `When the object is cleaned a static free cloth must be used`).
Maintenance Summary	A list of all the maintenance activities required for the object over the life of the exhibition.

Condition

Holds the condition history of the object and details of any conservation work undertaken. All values are extracted from the object's Catalogue and Conservation records and cannot be modified. The fields are:

Status: (Condition Check)	The condition status of the object. Typical values are: `Excellent` `Good` `Fair` `Poor`
Date: (Condition Check)	The date on which a condition check was last performed on the object.
Checked By: (Condition Check)	The person who performed the last condition check.
Details: (Condition Check)	Any notes concerning the condition of the object (e.g. `Deteriorated and cannot be repaired`).
Condition Check History	A table displaying details of all condition checks performed on the object. Select a row in the table to display its details in the Condition Checkgroup of fields above.
Conservation History	A list of all conservation work carried out on the object. The table links to the Conservation module, allowing complete details of the work carried out to be viewed.

Tasks

See Tasks tab for details.

Notes

See Notes tab for details.

Multimedia

See Multimedia tab for details.

Security

See Security tab for details.

Audit

See Audit tab for details.

Admin

See Admin tab for details.

➤